[DATE, ex. Monday, March 31, 2008]

[NAME, COMPANY AND ADDRESS, ex.
Link Building
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

[STATE NATURE OF YOUR BUSINESS, ex. We are a medium-sized construction company specializing in custom homes.]  [STATE SERVICE REQUEST, ex. We require cleaning services to prepare our homes for our customer.  This involves removal of garbage and debris, as well as cleaning of windows, bathrooms and kitchens.]

We would thus be interested in hearing from you.  Please call me at XXX-XXXX, as I am anxious to learn more about the services you provide and the fees you charge.

Sincerely,

[YOUR NAME, ex. Jill Jones]