[DATE, ex. Monday, March 31, 2008]

[NAME, COMPANY AND ADDRESS, ex.
Link Building
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

[STATE NATURE OF YOUR FIRM AND THE NEED FOR THE RECIPIENT’S PRODUCT/SERVICES, ex. As small manufacturing firm, specializing in the production of air conditioners for use in automobiles, we are in the process of selecting a compressor supplier.]  Accordingly, we are interested in your [products / services].

Could you please, then, send us any information you would deem relevant to our decision in choosing a supplier?  Before we decide upon one, however, we would also be interested in the types of discounts you are willing to offer for the volume we foresee to order in the future.

Your timely response would be greatly appreciated.

Sincerely,

[YOUR NAME, ex. Jill Jones]