[DATE, ex. Monday, March 31, 2008]

[NAME, COMPANY AND ADDRESS OF MUNICIPAL DEPARTMENT, ex.
Link Building
New York Parks Department
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

Re:       Picnic at [BRIEF LOCATION OF PICNIC]

Please be advised we are holding a company picnic at [NAME OF PARK AT WHICH PICNIC WILL BE HELD] on [DATE OF PICNIC, ex. Wednesday, June 26, 1998] from [TIME OF PICNIC, ex. 3:00 p.m. to approximately 10:00 p.m.]. We will be serving alcohol at this function.

Should you require additional information, please contact the undersigned at [XXX-XXXX].

Sincerely,

[YOUR NAME, ex. Jill Jones]