[DATE, ex. Monday, March 31, 2008]

[NAME, COMPANY AND ADDRESS, ex.
Link Building
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

I enclose four copies of the [DESCRIPTION OF DOCUMENT, ex. Purchase Agreement] regarding the [BRIEF DESCRIPTION OF SUBJECT MATTER OF DOCUMENT, ex. purchase of computer accessories and peripherals] from us.

Please date and sign all four copies of the Agreement where indicated and return them to me at your earliest convenience. I will then arrange to have them signed by the appropriate signing officer here and return two copies to you.

Please feel free to call me if you have any questions or comments.

Sincerely,

[YOUR NAME, ex. Jill Jones]