[DATE, ex. Monday, March 31, 2008]

[NAME, COMPANY AND ADDRESS, ex.
Link Building
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

Thank you for your letter requesting a donation to [CHARITY].  Although we try to sponsor genuine causes such as yours, I regret that our financial position at this moment precludes us from supporting any more charities than we currently do.

Nonetheless, we do find your cause to be admirable and honorable.  We indeed wish you the best on your mission.

Sincerely,

[YOUR NAME, ex. Jill Jones]