[DATE, ex. Monday, March 31, 2008]

[NAME, COMPANY AND ADDRESS, ex.
Link Building
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

We are a [TYPE OF FIRM AND NATURE OF BUSINESS, ex. an ammunition manufacturer, specializing in producing large caliber center-fire ammunition for use with high-powered hunting rifles]. [STATE SERVICE IN WHICH YOU ARE INTERESTED, ex. We require a public relations firm to handle all of our press releases].

I would be interested in hearing from you regarding your fees.  Accordingly, please call me at XXX-XXXX at your earliest convenience.

Sincerely,

[YOUR NAME, ex. Jill Jones]