[DATE, ex. Monday, March 31, 2008]

[NAME, COMPANY AND ADDRESS, ex.
Link Building
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

On [DATE], you purchased from us a [DESCRIPTION OF VEHICLE PURCHASED, ex. green 1998 Chevrolet Camero].

At that time, you signed a written contract and gave us a deposit of [AMOUNT OF DEPOSIT, ex. $200.00]. We prepared the vehicle for you immediately and tried to contact you on numerous occasions to take delivery of the vehicle, however you have failed to respond to us.

You are hereby notified that we consider this matter closed and your deposit forfeited.

Sincerely,

[YOUR NAME, ex. Jill Jones]