[DATE, ex. Monday, March 31, 2008]

[NAME, COMPANY AND ADDRESS, ex.
Link Building
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

We regret to inform you that we are not in a position to offer you employment with our company at this time.

While your application and credentials were very strong, we had a number of excellent candidates and regret that we could only offer employment to one of them.

We enjoyed meeting with you and thank you for your interest in our company.

Sincerely,

[YOUR NAME, ex. Jill Jones]