To:                    [IDENTIFY PERSON/GROUP, ex. Sales Staff]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 1998]

Subject:            [MEETING, ex. Sales Staff Meeting on July 13, 2:00 PM]

I would like to schedule a meeting [DATE, TIME & PLACE, ex. on Wednesday, July 13, 2:00 PM in boardroom five] to discuss [SUBJECT, ex. our sales goals and plans for the coming quarter].  Our agenda will be as follows:

[LIST AGENDA, ex.
Establish sales goals by customer sector
Allocate marketing funds
Decide upon sales plan]

I look forward to seeing you on [DATE, ex. Wednesday].  Please contact me if you are unable to attend.