To:                    [IDENTIFY PERSONS/GROUP, ex. Link Building, Joel Johnson & Bill Williams]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 1998]

Subject:            [MEETING, ex. July 13 Meeting Agenda]

I’m sure you’ll agree with me that our meeting on [DATE, ex. Wednesday] will require considerable preparation in order to ensure that we be efficient with our time.  Accordingly, I’ve taken the liberty of writing up formal task assignments.

PERSON                                                          ASSIGNMENT
[FILL OUT FORM, ex.
Link Building                                                        Prepare quarter one sales analysis
Joel Johnson                                                     Determine whether our suppliers are
                                                                        willing to extend our terms
Bill Williams                                                      Forecast quarter two demand]

Please inform me if there are any concerns.  I look forward to seeing you on [DATE, ex. Wednesday].