[DATE, ex. Monday, March 31, 2008]

[NAME AND ADDRESS, ex.
Link Building
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

I was delighted to speak with you on [DATE, ex. Monday] and I thank you for your time.  I am confident that your skills and abilities will be useful in the [FIELD OF BUSINESS, ex. computer industry].

As you are aware, our firm is seeking applicants with [PREREQUISITE APPLICANT FAILED TO MEET, ex. five years of work experience in the corporate computer sales industry].  Since you do not satisfy this prerequisite, we are unable to offer you a position with our firm at this time.

However, your resume has been preserved and placed on file for future reference.  If a suitable position presents itself, I will be pleased to get in touch with you.  I thank you for your interest in our firm and I wish you the best in your career.

Sincerely,

[YOUR NAME, ex. Jill Jones]