To:                    [RECIPIENT, ex. Sales Staff]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 1998]

Subject:            [NAME & POSITION, ex. Bill Williams to be Sales Manager]

It is my pleasure to announce that [NAME, ex. Bill Williams] will be joining our company on August 1, 1998 in the position of [STATE POSITION, ex. Sales Manager].

[BRIEFLY STATE EMPLOYEE’S PROFESSIONAL HISTORY, ex. Bill has been with our competitor, ABC Corp. for five years. He brings with him over thirteen years of experience in the computer industry and has been with several top software firms, such as Eclipse Enterprises, Spark Software and Cloud Development.]

Join me in welcoming [FIRST NAME, ex. Bill] to our company]!