To:                    [IDENTIFY PERSON/GROUP, ex. Link Building, Joel Johnson & Bill Williams]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 1998]

Subject:            [MEETING, ex. July 13 Meeting Agenda]

I’ve taken the liberty of writing up a formal agenda for our meeting on [DATE AND TIME, ex. Wednesday, at 2:00 PM] to allocate our limited time as best as possible.

ITEM                                                     ACTION                                   TIME
[FILL OUT FORM, ex.
Evaluate quarter one results                    Determine winner and               15 minutes
                                                            loser products
Brainstorm new markets to enter                                                           10 minutes
Discuss potential markets                      Decide on 1 or 2 markets              35 minutes]

I hope this better allows you to prepare for our meeting.  See you on [DATE, ex. Wednesday].