[DATE, ex. Monday, March 31, 2008]

[NAME, COMPANY AND ADDRESS, ex.
Link Building
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Link Building],

It was a pleasure to speak with you the other day regarding [SITUATION OR MATTER, ex. how our Magnaflux compressor can reduce your manufacturing costs by up to 30%].  I believe that we can accomplish much if you, [NAME], [NAME] and [NAME] meet for approximately [EXPECTED DURATION OF MEETING, ex. one hour] sometime this week.  Our goal will be to [GOAL OF MEETING, ex. determine whether the Magnaflux compressor can interface with your existing manufacturing equipment].

I am available on [DATES AND TIMES YOU ARE AVAILABLE, ex. June 11 to 15, any time before 4:30 PM].  When is most convenient for you and the others?  Please contact me sometime tomorrow to confirm the date and time of our meeting.

I am looking forward to meeting with you soon.

Yours truly,

[YOUR NAME, ex. Jill Jones]